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Job No. 142061

  • Job Title:
  • Administrative Assistant 4 - Math and Science Division
  • Employer:
  • Everett Community College
  • Location:
  • Everett , WA
  • Posting Date:
  • 24-Mar-2020
  • Description:
  • Job Summary/Basic Function:
    Serves as the assistant on administrative matters to the Dean of the Math & Science Division. Provides direct confidential secretarial support to the Division Dean.

    • Develops budget estimates, monitors, and controls budgets from a variety of sources such as state, grants, contracts, fees, cost centers; assists in establishing annual financial goals or target dates;
    • Participates in establishing short and long-term fiscal plans and performance goals;
    • Compiles data and prepares complex grant/budget proposals for new, continuation, and competitive renewals on grants and contracts;
    • Solicits, coordinates and compiles quarterly class schedules and classroom assignments;
    • Coordinates, conducts, compiles and distributes student surveys of faculty teaching effectiveness;
    • Coordinates space management including renovation and/or remodeling for administrative, laboratory, and classroom areas; assists in preparation of long-range plans for space utilization and renovation;
    • Provides secretarial support to the Dean; records minutes, composes, edits and types letters;
    • Authorizes equipment repair/renovation;
    • Participates in strategic and quality planning process;
    • Coordinates with Department Chairs and budget staff in preparing request packages and budget-related responses to the State Board for Community & Technical Colleges;
    • Conducts or supervises the preparation of studies or project summaries;
    • Coordinates policy and Division matters within the Division and with other College departments; investigates and coordinates operating methods and procedures with other departments and divisions; develops improved processes;
    • Prepares correspondence for Division Dean; exercises signature authority on administrative correspondence;
    • Directs and/or coordinates special projects;
    • Represents and/or communicates on behalf of the Dean at meetings, conferences, etc.; speaks for Dean on administrative policy matters.

    Minimum Qualifications:
    • High school graduation, GED, or higher degree
    • Four or more years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
    • Intermediate to advanced level skills in Microsoft Office programs, including Word, Excel, PowerPoint and Access.
    • High level organizational skills – able to effectively manage multiple priorities and complex scheduling.
    • Knowledge of government organization and administrative procedures; office methods and procedures; research and data collections; policies and procedures.
    • Ability to write and speak effectively; establish and maintain cooperative relations with others; coordinate and lead the work of others.

    Preferred Qualifications:
    • Intermediate level skills in Google programs, including Gmail, Calendar, Drive, Docs, Sheets and Forms.
    • Familiarity with State Board for Community and Technical Colleges (SBCTC) Student Management System (SMS) modules, including Course-Class Management and Registration.

    Physical Demands
    Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
    • Ability to operate office equipment
    • Ability to read and verify data and prepare various materials
    • Ability to exchange information on the phone or in person

    Work Hours:
    Regular business hours, Monday through Friday. Summer schedule is Monday through Thursday.
  •  Contact information:
  • Everett Community College
  • Everett, WA 98201
  • United States
  • Employer's Website:
  • Visit Employer's website

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